Please note the terms and conditions of hire set out below.
- The venue will be available for you to decorate by prior arrangement. Access to the Windmill on the day of your event includes time afterwards for photographs and removal of decorations, times to be confirmed. Removal of decorations can be arranged for an alternative time but will be subject to an additional fee of £10.00 per hour (minimum charge of 3 hours)
- Venue hire charges vary dependent on the day and time of booking and are included in the celebration brochure.
- A non-refundable deposit of 50% is required at the time of booking with the outstanding balance due for payment four weeks prior to the event. In the event of cancellation, notification must be given in writing by the hirer and confirmed in writing by the venue. However, in the event of a late cancellation (i.e. one month or less prior to the date) we reserve the right to recover 100% of the hire charge.
- The hirer is responsible for all decorations such as flowers etc. Please note that we will not be responsible for any arrangements made between you and the person providing said items, although we will be pleased to provide details of frequently used companies. Due to the nature of the Windmill no items may be attached to the walls or woodwork, and no candles or naked flames permitted.
- Biodegradable confetti only.
- Please note that for legal reasons, we are not able to supply alcohol prior to or during the ceremony. Food and or drink may not be consumed in the Windmill at any time.
- Tables and chairs will be provided as required, the Windmill can seat up to 20 guests (subject to national guidance in place) plus one table and two chairs provided for the officials.
- Final numbers and layout of chairs must be confirmed one week prior to the event.
- A CD/MP3 and Ipod player is available for your use in The Rayleigh Windmill. Music is not supplied.
- No fireworks are permitted.
- No animals are permitted inside the building although assistance dogs are welcome.
- Price may be subject to an annual increase.
- The standard charge excludes:
- Booking and cost of registrar and/or other officials
- Decorations including flowers and balloons, etc.
- Chair covers, sashes and table coverings can be hired from Rochford District Council for an additional cost.
- In the unlikely event of Rochford District Council having to cancel your event a full refund will be made, however, Rochford District Council will not be liable for any additional costs that may be incurred due to this.
- The Terms and Conditions above are subject to any restrictions or national guidance in place, which will be communicated to you at the time of booking. For example, this may include a reduced number of guests for social distancing purposes.